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January 16th, 2008
GeODC Completes Mapping Project for Havebury Housing Partnership

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PR — Data capture and  conversion specialist GeODC has completed a project to create up-to-date and  accurate maps of social housing in West Suffolk. The project, to capture digital  mapping of community areas, was undertaken on behalf of the Havebury Housing  Partnership who own and manage nearly 6,000 properties in the St Edmundsbury  area. GeODC transformed paper plans into map accurate digital data for use in  the organisations geographical information system (GIS) enabling them to review  their grounds maintenance and street cleansing contract and improve the  provision of services to residents.

The Havebury Housing  Partnership is a large scale voluntary transfer registered social landlord who  own and operate nearly 6,000 properties in the towns of Bury St Edmunds,  Haverhill and surrounding villages. Formed in 2001 to
take ownership of the  housing stock of St Edmundsbury Borough Council Havebury is a not for profit  housing association dedicated to serving the existing and future housing needs  of people living in West Suffolk and the Cambridge sub-region.

“At  the time of transfer we entered into a service level agreement with the Council  to continue the provision of grounds maintenance and street cleansing services,”  said David Honeyball, Property Manager. “However it shortly became necessary to  replace this agreement with a tendered contract. As the Council had used the  same workforce for many years, there were no accurate records of the service  areas or specific works undertaken.”

In order to rectify this  situation a team of Havebury personnel walked each neighbourhood armed with  Ordnance Survey plans. Grasslands, shrub beds, woodland, hedges, ponds and other  cleansing areas were annotated on the paper
plans and were then transferred to  larger maps showing entire estates or grouped properties. Each category of land  / feature has a number of grades of work, for example grass cutting may include  weeding, edging work or the application
of fertilizer, and these specific  standards and extents of work were also included on the paper  maps.

GeODC initially scanned the paper plans in order to provide  Havebury with a simple digital representation of the original documents. However  in order to use the information within Havebury’s GIS each map was  georeferenced, to place it in its real world position, and individual features  and associated grades of work were captured. The resulting digital map layers  were delivered to Havebury on CD-ROM in a format compatible with their ArcView  GIS.  

“The completion of this project not only enabled  the improved management of the grounds maintenance and cleansing contract, we  have subsequently been able to provide more accurate calculations for the  recharging of works to
residents,” continued Honeyball.

GeODC is a  specialist data capture and conversion company providing a range of services for  the GIS and Local Government market. The company is a partnership between Oxford  Data Capture Ltd and Genesys International Corporation, combining Oxford Data  Capture’s reputation in providing flexible data capture, conversion and  consultancy projects in the UK with the global data generation, manipulation,  management and maintenance facilities of Genesys. GeODC have more than 20 years  experience delivering data solutions to both public and private sector  organisations.

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